Click here to open the December 2017 newsletter.
The French version is here.
at its monthly meeting on 21 August 2017, the Board of your Association completed its discussion on the duties and composition of the Board. Here are the elements of that discussion, and the ensuing proposal to our membership.
1) Your Association was set up almost 2 years ago, and since then it has worked with a Board of 3 members (Chair, Vice Chair, Secretary, these designations having replaced the earlier ones of President, Vice President and Secretary).
2) It has become apparent that our Association, and the individual users’ community in Europe, would be better served by several improvements: a revised set of objectives for the period 2017-18, further involvement of our community in EURALO and ALAC activities in ICANN, enhanced involvement of our Members in the work of the Association, enlarging our Board, and further improvements to our website.
3) While the above changes or improvements are under way, the enlargement of the Board requires a consultation of our membership and a formal vote, which we propose to carry out online.
4) With this in mind, and before a formal vote is taken, the following proposal is submitted to you:
‘’The Board, currently composed of 3 Members, shall be enlarged to 5: Chair, Vice Chair, Secretary, and 2 additional seats.
– A call for candidates shall be issued to Association members in September 2017, with the purpose of populating the 5-member Board. The list of candidates shall be communicated to Association members by email, and be posted on the Association website.
– The current Board shall organise an online vote, with each Association member being requested to designate 2 candidates from the list, for the future 5-member Board.
– The online voting procedure shall be carried out transparently, with an appropriate online voting tool. The method and result of the vote shall be presented once again at our next General Assembly (GA, date, time and venue to be confirmed, in the margins of ICANN-60 in Abu Dhabi).
– The 5 candidates having received the most votes shall constitute the future Board, to be formally voted in during our next General Assembly.
– After confirmation by the GA, the new Board shall then meet (in person, or online); in the course of its first meeting, the new Board shall shall attribute, among its five Members, the positions of Chair, Vice Chair, Secretary, and the 2 remaining seats.
– This proposal shall be posted on the Association website without delay, and include a call for candidates to the future Board.”
5) Members’ comments are welcome on this page mentioned, before 15 September 2017.
6) Members of the Association are encouraged to send in their expression of interest to serve on the Board, by email to firstname.lastname@example.org , before 15 September 2017.
7) A separate email will be forthcoming about the next General Assembly, to be held in the margins of ICANN-60 in Abu Dhabi (28 October – 3 November 2017).
On behalf of the Board, EURALO Individuals Association:
Jean-Jacques Subrenat, Chair.
BYLAWS OF THE EURALO INDIVIDUALS ASSOCIATION
1. EURALO Individuals Association
Under the name “EURALO Individuals Association” a European not-for-profit association was created according to Swiss Civil Code, Art. 60 to 79. (Its seat and legal address are specified separately in the foundation protocol).
The EURALO Individuals Association was created in December 2012 to offer a home and legal structure for individuals participating regularly in activities of ICANN’s European Regional At-Large Organization (EURALO). This Association allows individuals from all over Europe to work together and have a voting right in EURALO’s annual General Assembly (GA), as stipulated in EURALO’s amended Bylaws from May 2011 in Belgrade.
The objectives of the Association are:
a) To organize individuals in Europe who are not affiliated to existing At-Large Structures (ALS).
b) To support the general objectives of ICANN’s European At-Large Organization (EURALO) specified in its Bylaws and its MoU with ICANN signed in March 2007 in Lisbon – i.e., inter alia, to promote the open development, multi-stakeholder based evolution and use of the Internet for the benefit of people throughout Europe and the world.
c) To support EURALO in its regular activities (such as monthly calls, working groups, projects and outreach endeavors).
d) To seek and promote exchange and collaboration with non-European individuals engaging in other RALOs and ICANN.
To fulfill its role in the frame of EURALO, the EURALO Individuals Association relies on resources and capacities of EURALO such as its Secretariat, and does not need its own financial resources or administrative facilities.
4. Organisational Structure and Membership
The EURALO Individuals Association’s organizational structure is simple and functional:
• It is open to all interested individuals sharing its goals and objectives outlined above.
• Individuals who are either European nationals or residents in Europe, where Europe is defined according to the ICANN Regions, are eligible to become Members, while individuals who do not satisfy these conditions are eligible to become Observers.
• Members have voting rights. Observers have the same rights and duties, with the exception of voting rights.
• Members of the Association elect a Board for a biannual term (two years, reelection possible).
• The Board, in consultation with Members, approves applications for new membership.
• All Members have a voting right at the Association’s annual General Assembly (GA), in line with the EURALO Bylaws.
The Association’s annual General Assembly (GA) selects its representative who has a voting right at EURALO’s GA.
5. Termination of membership
Membership in EURALO Individuals Association is terminated through withdrawal, exclusion or death.
6. Termination through withdrawal or exclusion
Withdrawal from the EURALO Individuals Association is always possible. Notification of withdrawal shall be sent in writing to the Board.
Members and Observers can be excluded from the EURALO Individuals Association for specific reasons. Decisions for exclusion are taken via a vote called by the Board. The member concerned may appeal to the General Assembly.
7. Organs of the association
The organs of the association are:
a) General Assembly
The Board can create further sub-groups or committees as required.
8. The General Assembly
The primary organ of the association is the General Assembly. It meets annually, in conjunction with EURALO’s GA.
Invitations to General Assembly meetings will be sent at least three weeks in advance by writing (normally electronically), the agenda will be included in the posting. Extraordinary meetings of the General Assembly may be held by order of the Board or if ten percent of the members request such a meeting and indicate the issues to be addressed. In such a case, the extraordinary meeting is to be held within three months of receiving the request.
The General Assembly is responsible for:
a) Electing the Board of the Association
b) Electing the voting representative to the EURALO General Assembly
c) Any changes and amendments to the Bylaws
d) Dealing with motions and inquiries.
For changes to the Bylaws, a majority of two thirds of the cast votes is required.
The decision-making process is open unless the General Assembly calls for a secret ballot.
As the Association does not have its own funds (see section 3 of these Bylaws), no auditors are required.
10. Authority to sign
Members of the Board have authority to sign, with two signatures being required.
Personal liability of the members is excluded.
Terminating the Association requires an extraordinary meeting of the General Assembly that shall be convened for this purpose. Termination requires a majority of three quarters of the cast votes.
The legal seat of the EURALO Individuals Association is in Switzerland, according to association Bylaws.
14. Date of effect
These Bylaws become effective with the written approval of the founding members on November 1, 2017.
15. Legally binding text
The legally binding text for these Bylaws of the EURALO Individuals is in the English language document /version.
Following the membership indication, the Board has allowed applicants to our Association that are neither nationals of, nor resident of, the ICANN Region of Europe to join as observers. The observers will have the same rights and duties as the “regular” members, except that they will not have the right to vote.
We have contacted all applicants that have expressed their wish to join our Association, but did not fulfil the nationality or residency requirement, and asked them whether they would accept to be observers. At the deadline, we had two out of four applicants who have accepted the offer.
With this addition we have today 33 members and 2 observers.
Click here to open the July 2017 newsletter.
Please accept my apologies for the late publication, but I have missed the fact that the ICANN 59 wrap-up was in fact the July newsletter.
Click here to open the June 2017 newsletter.