Our Association Bylaws updated

Dear colleague,
your Board has completed its work on updating the Bylaws of our Association (see below).
As a Member or Observer of this Association, you are kindly requested to comment on the draft Bylaws before 15 September 2017. Your comments can be communicated in 2 ways:
– either in the ‘’comment’’ space below this draft,
– or by responding to the notification email you received.

 

BYLAWS OF THE EURALO INDIVIDUALS ASSOCIATION

1. EURALO Individuals Association

Under the name “EURALO Individuals Association” a European not-for-profit association was created according to Swiss Civil Code, Art. 60 to 79. (Its seat and legal address are specified separately in the foundation protocol).

The EURALO Individuals Association was created in December 2012 to offer a home and legal structure for individuals participating regularly in activities of ICANN’s European Regional At-Large Organization (EURALO). This Association allows individuals from all over Europe to work together and have a voting right in EURALO’s annual General Assembly (GA), as stipulated in EURALO’s amended Bylaws from May 2011 in Belgrade.

2. Objectives

The objectives of the Association are:
a) To organize individuals in Europe who are not affiliated to existing At-Large Structures (ALS).
b) To support the general objectives of ICANN’s European At-Large Organization (EURALO) specified in its Bylaws and its MoU with ICANN signed in March 2007 in Lisbon – i.e., inter alia, to promote the open development, multi-stakeholder based evolution and use of the Internet for the benefit of people throughout Europe and the world.
c) To support EURALO in its regular activities (such as monthly calls, working groups, projects and outreach endeavors).
d) To seek and promote exchange and collaboration with non-European individuals engaging in other RALOs and ICANN.

3. Resources

To fulfill its role in the frame of EURALO, the EURALO Individuals Association relies on resources and capacities of EURALO such as its Secretariat, and does not need its own financial resources or administrative facilities.

4. Organisational Structure and Membership

The EURALO Individuals Association’s organizational structure is simple and functional:
• It is open to all interested individuals sharing its goals and objectives outlined above.
• Individuals who are either European nationals or residents in Europe, where Europe is defined according to the ICANN Regions, are eligible to become Members, while individuals who do not satisfy these conditions are eligible to become Observers.
• Members have voting rights. Observers have the same rights and duties, with the exception of voting rights.
• Members of the Association elect a Board for a biannual term (two years, reelection possible).
• The Board, in consultation with Members, approves applications for new membership.
• All Members have a voting right at the Association’s annual General Assembly (GA), in line with the EURALO Bylaws.

The Association’s annual General Assembly (GA) selects its representative who has a voting right at EURALO’s GA.

5. Termination of membership

Membership in EURALO Individuals Association is terminated through withdrawal, exclusion or death.

6. Termination through withdrawal or exclusion

Withdrawal from the EURALO Individuals Association is always possible. Notification of withdrawal shall be sent in writing to the Board.
Members and Observers can be excluded from the EURALO Individuals Association for specific reasons. Decisions for exclusion are taken via a vote called by the Board. The member concerned may appeal to the General Assembly.

7. Organs of the association

The organs of the association are:
a) General Assembly
b) Board
The Board can create further sub-groups or committees as required.

8. The General Assembly

The primary organ of the association is the General Assembly. It meets annually, in conjunction with EURALO’s GA.
Invitations to General Assembly meetings will be sent at least three weeks in advance by writing (normally electronically), the agenda will be included in the posting. Extraordinary meetings of the General Assembly may be held by order of the Board or if ten percent of the members request such a meeting and indicate the issues to be addressed. In such a case, the extraordinary meeting is to be held within three months of receiving the request.

The General Assembly is responsible for:
a) Electing the Board of the Association
b) Electing the voting representative to the EURALO General Assembly
c) Any changes and amendments to the Bylaws
d) Dealing with motions and inquiries.
For changes to the Bylaws, a majority of two thirds of the cast votes is required.
The decision-making process is open unless the General Assembly calls for a secret ballot.

9. Auditors

As the Association does not have its own funds (see section 3 of these Bylaws), no auditors are required.

10. Authority to sign

Members of the Board have authority to sign, with two signatures being required.

11. Liability

Personal liability of the members is excluded.

12. Termination

Terminating the Association requires an extraordinary meeting of the General Assembly that shall be convened for this purpose. Termination requires a majority of three quarters of the cast votes.

13. Seat

The legal seat of the EURALO Individuals Association is in Switzerland, according to association Bylaws.

14. Date of effect

These Bylaws become effective with the written approval of the founding members on November 1, 2017.

15. Legally binding text

The legally binding text for these Bylaws of the EURALO Individuals is in the English language document /version.

Members and observers

Following the membership indication, the Board has allowed applicants to our Association that are neither nationals of, nor resident of, the ICANN Region of Europe to join as observers. The observers will have the same rights and duties as the “regular” members, except that they will not have the right to vote.
We have contacted all applicants that have expressed their wish to join our Association, but did not fulfil the nationality or residency requirement, and asked them whether they would accept to be observers. At the deadline, we had two out of four applicants who have accepted the offer.
With this addition we have today 33 members and 2 observers.

ICANN-58: Update for our Members

Dear Member,

This is an interesting time for all the stakeholder communities in ICANN, and if you are attending ICANN-58 we encourage you to get in touch with our Secretary, Roberto Gaetano, who is in Copenhagen. Here is an update on our activity, and some pointers to future challenges and activities.

Recent elections

– Seat 15 on the ICANN Board: as you are aware,  this seat is filled by a person nominated by the At-Large community. ALAC (ICANN At-Large Advisory Committee) set up a structure and procedure to receive candidacies, and organized a vote throughout the 5 ICANN regions. The final slate retained Leon Sanchez Ambia and Alan Greenberg. Our Association is one of the ALSs (ICANN At-Large Structures) who consulted all its members, and your choice was Leon. The vote throughout the 5 RALOs resulted in the nomination of Leon, who will join the ICANN Board at the next Annual General Meeting (November 2017), click here.

– ALAC Leadership Team: ALSs were asked to appoint a new member; the candidates were Oksana Pryhodko and Bastiaan Goslings. We conducted a poll among our Members and your choice was the same as a majority of other ALSs: Bastiaan. He has already taken up his position. Click here.

– EURALO Board: in order to replace a person who resigned for personal reasons, there was a call for candidates. Olawale Bakare, Vice-Chair of our Board, expressed his interest and was elected. Congratulations ‘Wale!

Survey of our Association Members

We are grateful to Members for having taken the time to respond to the survey. You can read some lessons learned here . In order to implement the recommendations or preferences you expressed, your Board will be making proposals in the near future. One of the indications from the survey is that a number of Members are prepared to engage actively, either on an enlarged Board, or in Working Groups: please read the next two items.

Association Board

Members willing to engage actively in an enlarged Board are invited to give their vues on these topics: preferred number of seats on the Board (currently 3), tasks to be performed in the next 2 years, desirable areas of expertise.

Working Groups

Members who wish to take an active part  can do so via the links:

(A) EURALO Taskforces:

  • At- Large Structure Engagement, here.
  • EURALO ByLaws, here.

(B) At-Large Community Working Groups:

  • Public Interest WG, here.
  • ICANN Evolution WG, here.
  • At-Large Review Party, here.
  • All other Working Groups can be viewed here.

(C) ICANN Cross-Community Working Group (CCWG) on Accountability Work Stream 2 (WS2), which deals with the 9 topical areas within the remit of ICANN’s accountability process, as well as its operations:

  1. Diversity
  2. Guidelines for Good Faith Conduct
  3. Human Rights
  4. Jurisdiction
  5. Ombudsman
  6. Reviewing CEP
  7. SO/AC Accountability
  8. Staff Accountability
  9. Transparency

At-Large Review

Our Secretary, Roberto Gaetano, will be sending out an email to Members, calling for Members to give their views on the Review.
We hope you find this update useful.

On behalf of the Board:
Jean-Jacques Subrenat, Chair.

Our Association survey: results & lessons learned

In June 2016 the Board sent a survey to Members, in order to gain a more accurate knowledge of their views and expectations. At the time, the tool and methodology we used did not provide the necessary functions for a proper survey. This is why a new survey was conducted in January 2017, the results of which you can now consult here.

In addition to the very useful information thus gathered, here are some remarks:

  1. A majority of Members (15 out of 25) responded. In most cases, they had learned about our Association through ICANN circles, and in fact many are already involved in ICANN through Working Groups and/or ALAC (At-Large Advisory Committee). Our Members present quite a variety of profiles (in this order of decreasing frequency): Internet governance, Internet user experience, sociological aspects, ICANN policy, technical issues, legal issues. Areas of professional expertise and interest are quite evenly distributed: IGF and academic fora share first place, followed by legal, business and technical fora (in that descending order).
  2. Our Members look to the Association and its website for information on Internet governance in general (1st place in responses), to get to know other individual Internet users (2nd); information about ICANN, which is widely available through other channels, comes in 3rd place. Respondents consider that our website should provide « current policy issues in ICANN » (1st place), closely followed by upcoming events (ICANN, Internet Governance Forum IGF…), and links to other fora.
  3. Our Members are interested in contributing to the ICANN policy-making process (1st place), rather than being simply informed (2nd). With this in mind, respondents think that joining a Working Group is the most efficient way (1st place), or consider being a candidate for a leadership position in an ICANN structure (2nd). With regard to becoming involved in the work of our Association, a number of respondents are willing to participate in, or if necessary to set up a Working Group, or calling for and being a candidate for a position on an enlarged Board of our Association (both 1st place), but only 2 respondents have actually volunteered.

At is next meeting, your Board will consider the lessons learned from this survey, and will act accordingly in the coming months. Stay tuned!

Best regards,

Jean-Jacques Subrenat, Chair